TWO Options for Board Membership
There are TWO roles by which an IMA member can serve the Association as a Member of the IMA Board of Directors:
- As a Director on the Board
- A four year, one time renewable term requiring 2 years of prior IMA membership
- Directors are elected by the IMA membership at the Annual Members’ Business Meeting
- As an Associate Director on the Board
- A one year term, requiring 1 year of prior IMA membership
- Associates generally are appointed by the Board to gain access to their specific talents and experience.
Call for Nominations for the Board
Typically the “Call for Nominations for the Board of Directors of the International Mentoring Association” is issued to all members by mail, about six months prior to the IMA International Conference. Currently, that conference is held every other year, so this creates a staggered term of membership to increase continuity of the Board of Directors.
This is the official call for nominations, including self-nomination, to fill vacancies on the Board of Directors of the International Mentoring Association (IMA).
We are especially interesting in broadening our representation in the business, government and international sectors.
Please direct questions to:Linda Coy, Chair, IMA Nominations Committee E-mail: email@example.com
Article VII from the current By-Laws of the International Mentoring Association is provided in its entirety below. This article pertains to the “Board of Directors.”
Essential Characteristics of a Member of the Board of Directors of the International Mentoring Association
- Commitment to the primary objectives of the International Mentoring Association, to:
- Provide professional development activities for members of the Association, and for administrators of mentorship programs
- Identify and maintain information on mentoring strategies and programs which research and practice have found to be successful
- Facilitate the growth of effective mentoring, and the implementation and maintenance of mentoring programs
- Create and maintain support for mentoring among officers and administrators of diverse institutions, organizations, and agencies
- Support and disseminate materials on research and practices relative to effective mentoring
- Provide a regular, public forum for effective mentoring
- Current and active involvement with mentoring and with the International Mentoring Association through presentations and other related activities.
- Commitment to advancing mentoring by program development, administration of mentoring programs or active participation in current mentoring endeavors.
- Commitment to the development and promotion of the International Mentoring Association as a learning community focused on mentoring and coaching.
A slate of candidates for vacancies on the Board of Directors will be presented by the Nominating Committee at the Annual Membership Meeting on the last day of the IMA International Conference. Successful candidates will be elected by a simple majority of the membership present and voting. The announcement of successful candidates will be made immediately following the vote.
Term of Office
The term of office is for four years, beginning immediately on election, and ending on the last day of the IMA International Conference 4 years later.
IMA Membership Requirement
Good standing membership required, including at least two years of prior continuous membership.
Obligations Regarding Attendance at Meetings
Directors are expected to attend a Board of Directors meeting generally scheduled in the fall. This meeting is also a planning meeting for the next IMA International Conference.
Directors are expected to attend the Annual Conference in its entirety, a Board of Directors meeting that is scheduled the day before the Annual Conference, and an Orientation for newly elected directors that follows the conclusion of the Annual Conference. The Orientation Meeting is typically held on the last day of the international conference, at about 2:30 p.m. This orientation generally lasts until about 4 p.m. IMA members nominated for election to the Board of Directors are expected to attend this meeting if they are elected, and should make travel arrangements accordingly. Continuing Directors are expected to attend the Orientation meeting as well.
Directors are expected to participate in teleconferences that will be scheduled in advance throughout the year.
Obligations Regarding Serving on Committees
ALL Directors are required to serve on the Conference Planning Committee responsible for planning and implementing the annual conference.
NEWLY ELECTED Directors are required to serve on at least one and no more than three of the Board’s standing committees. Although the preferences of newly elected Directors will be considered, the President or President-Elect may request that Directors serve on specific committees to utilize the experience and strengths of the Director and better meet the needs of the IMA. In addition, newly elected Directors are not permitted to be the chairperson of any committee until they have served on a committee for at least one year.
Directors are eligible for up to a $250 reimbursement per year by the International Mentoring Association to offset travel expenses to attend Board meetings.
Board of Directors Mentoring
Newly elected Directors will be assigned a mentor from among the continuing Directors who will guide the transition from being a member of the International Mentoring Association to serving as a member of the Board of Directors of the International Mentoring Association.
Application Procedures – Written Documents
(1) A letter of intent to seek nomination to serve as a member of the Board of Directors OR a letter of nomination submitted by a current Director, including the President and President-Elect must be submitted.
The letter of intent should include information regarding the applicant’s background in mentoring, the applicant’s history and as a member of the International Mentoring Association (including offices held, presentations made at the annual conference, and other services to the International Mentoring Association). A letter of nomination submitted by a current member of the Board of Directors, should include the same information describe above and must verify that the nominated person has agreed to be nominated. Include all email addresses (work, home) for follow-up contact.
(2) A resumé or curriculum vitae related to the duties of being a member of the Board of Directors (maximum three pages).
Note: Application materials will be reviewed by all members of the Nominating Committee and made available to all current Directors.
Note: Unless otherwise noted in the Letter of Intent or the Letter of Nomination, information from these documents will be used in preparing a brief description of newly elected members of the Board of Directors for publication on the IMA web site and/or in the IMA newsletter.
Submission of Written Application Documents
Written application documents must be submitted to Linda Coy by 5:00 p.m. on December 16, 2013. Documents submitted after this deadline will not be accepted.
Application documents may be submitted electronically (preferred) to Linda Coy at firstname.lastname@example.org. Include documents BOTH in the text of the email message and as standard Microsoft Word attachment(s).
Documents can be sent by US Postal Service or delivery provider to:Linda Coy 501 Airport Dr., Suite 209 Farmington, NM 87401
Application Procedures – Interviews
Following receipt of application documents and verification of membership in good standing in the International Mentoring Association, nominated individuals will be interviewed by telephone at least one time by a member of the Nominating Committee. The topics of the interview will be provided to nominated individuals in advance.
Director-Related By-Laws (Updated Nov. 1, 2010)
ARTICLE VI — BOARD OF DIRECTORS
Section 1 The number of members of the board of directors of this Association will be no more than 20.
Section 2 Directors will be representative of the membership and will espouse the mission and objectives of the Association. This Association is committed to a policy of fair representation on the board of directors and will not discriminate on the basis of race, ethnicity, nationality, ability, gender, religion, sexual orientation, or age.
Section 3 The board of directors shall formulate and present for approval by the membership, policies of the International Mentoring Association, establish working groups to ensure fulfillment of the purposes and goals of the International Mentoring Association, adopt an annual budget, provide an annual fiscal report at the annual membership meeting, fill vacancies in office until the next election, act on applications for affiliation, and elect the members of the Executive Committee from the board of directors.
Section 4 Candidates for the board of directors will be nominated by the nominating committee. The members of the board will be elected by a simple majority of the membership present and voting at the annual general meeting of the membership.
Section 5 The term of each director will be four years. No director may serve more than two consecutive terms.
Section 6 When a director dies, resigns, or is removed, the board may elect a director to serve for the duration of the unexpired term.
Section 7 Any director may be subject to removal from the board of directors by an affirmative vote of the majority of directors present at an official meeting of the board. Notice of the proposed removal will be given to the affected director with the notice of the meeting. The director involved will be given an opportunity to be present and to be heard at the meeting at which his or her removal is considered. Reasons for consideration for removal include, but are not limited to, failure to maintain membership or failure to attend two consecutive scheduled planning and/or annual meetings of the board of directors.
Section 8 No compensation will be paid to any member of the board of directors for services as a member of the International Mentoring Association. By resolution of the board of directors of the International Mentoring Association, reasonable expenses may be allowed for attendance at regular and special meetings of the International Mentoring Association.
Section 9 The conference coordinator will serve as an ex officio member of the board of directors.
Section 10 Emeritus status for past board members may be conferred by a majority vote of the board on a board member who has served one complete elected term.
Section 11 Honorary status of non-association individuals can be granted/conferred by a majority vote of the board of directors.